Permission to Contribute Data


Each CCMH center that contributes data to the CCMH National Database via Titanium Schedule has received permission from their institution to contribute their anonymous data.  Some center receive permission from their director or VP.  Some centers have a conversation with their IRB and are given permission to contribute, as IRB review is not necessary, and some are required to submit for formal IRB approval and received either an approval or exemption determination from their IRB.

Prior to submitting an application CCMH recommends that centers consult with their local IRB office. The data that is contributed to the CCMH National Database is anonymous, de-identified data.  Many IRB's determine that this is non-human subjects research and do not require IRB review.

CCMH works closely with individual centers to navigate the IRB application process, when IRB review is required. Our goal is to ensure that this process is as seamless and efficient as possible for each center. If your center needs assistance with your IRB application, or would like to receive sample IRB materials you may contact the CCMH Project Manager at [email protected].

Once a center obtains written permission to contribute, please send this to CCMH for documentation. The system admin of Titanium at each university uploads data on a monthly basis via Titanium Schedule. The time requirement per month is less than 5 minutes. We know that time at college counseling centers is sparse and wanted to make this process both beneficial and easy.

Certificate of Confidentiality

Certificates of Confidentiality (COC) are issued by NIH for the purpose of protecting identifiable research information from forced disclosure through legal means. CCMH consulted with representatives from NIMH and it was determined that CCMH is not eligible for a COC because: (a) source data is located in the confidential  treatment records at each university and (b) pooled data is de-identified, anonymous, and cannot be linked back to the source data. Visit NIH and learn more about COC’s.